Privacy Policy

Last updated: June 2, 2026

The KNCV-CTC PhD+ Seminars website is operated by the Computational and Theoretical Chemistry (CTC) division of the Royal Netherlands Chemical Society (KNCV). This policy explains what personal data we collect, why, and how we handle it, in accordance with the General Data Protection Regulation (GDPR, EU 2016/679).

1. Data Controller

KNCV-CTC Division
Royal Netherlands Chemical Society (KNCV)
The Netherlands

For privacy-related questions or requests, contact us at: ctc@kncv.nl

2. Personal Data We Collect

We collect personal data through the following forms on this website:

Mailing list subscription
  • Email address — to send you announcements about upcoming seminars.
3. Legal Basis for Processing
Purpose Legal basis (GDPR Art. 6)
Sending seminar announcements via the mailing list Consent (Art. 6(1)(a))
4. Data Retention
  • Mailing list: your email address is kept for as long as you remain subscribed. You can unsubscribe at any time via the unsubscribe link in any email we send you, or by contacting us directly.
5. Sharing of Personal Data

We do not sell or rent your personal data to third parties. We do not share mailing list email addresses with third parties.

6. Your Rights Under the GDPR

As a data subject you have the following rights:

  • Right of access (Art. 15) — request a copy of the personal data we hold about you.
  • Right to rectification (Art. 16) — ask us to correct inaccurate data.
  • Right to erasure (Art. 17) — ask us to delete your data ("right to be forgotten").
  • Right to restriction of processing (Art. 18) — ask us to limit how we use your data.
  • Right to data portability (Art. 20) — receive your data in a structured, machine-readable format.
  • Right to object (Art. 21) — object to processing based on legitimate interest.
  • Right to withdraw consent (Art. 7(3)) — withdraw your consent at any time (e.g. unsubscribe from the mailing list) without affecting the lawfulness of prior processing.

To exercise any of these rights, contact us at ctc@kncv.nl. We will respond within 30 days.

7. Right to Lodge a Complaint

If you believe we are processing your personal data unlawfully, you have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens):

8. Cookies and Tracking

This website uses a session cookie solely to enable secure form submissions (CSRF protection) and to display one-time status messages. No tracking, analytics, or advertising cookies are used. No data is shared with advertising networks.

9. Changes to This Policy

We may update this privacy policy from time to time. The date at the top of this page indicates when it was last revised. Continued use of this website after changes are published constitutes acceptance of the updated policy.